Aviso de Privacidad

Welcome to our Privacy Notice!

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PRIVACY NOTICE ADDRESSED TO CLIENTS AND SUPPLIERS OF VMS ENERGY INC.

Your privacy is very important to VMS Energy Inc., and we want to ensure that you are aware of the mechanisms in place to safeguard the integrity, privacy, and protection of your personal data.

1. Scope of this Privacy Notice

This Privacy Notice (the Notice) has been issued in accordance with applicable Mexican laws, in compliance with the Federal Law on Protection of Personal Data Held by Private Parties, its Regulations, the Privacy Notice Guidelines, and the Federal Consumer Protection Law. As the data owner, you may request at any time a digital version of these provisions through Human Resources, via email at recruitment@vmsenergyinc.com.

This Notice describes the types of data that may be collected from VMS Energy Inc. clients and suppliers, how such data will be processed, and the individuals, companies, and authorities with whom such data may be shared.

Likewise, this Notice outlines the measures VMS Energy Inc. will adopt to protect and manage your personal data. The security of your information is our primary objective; therefore, we safeguard it through the use and maintenance of high-security measures.

Accordingly, in compliance with our Privacy Program and applicable regulations, your personal data will be handled confidentially, through systems and schemes designed for these purposes.

2. Data Controller

VMS Energy Inc. is a company organized under Mexican law and is responsible for VMS Energy Inc. your personal data through Human Resources, located at 7800 W Interstate 10 San Antonio Texas 78230.

3. Personal Data

VMS Energt Inc. may collect the following personal data from you:

3.1 From VMS Energy Inc. Clients

VMS Energy Inc. may collect identification and contact data from clients, including: business name, Federal Taxpayers Registry (RFC), tax address (street, exterior and interior number, neighborhood, postal code, city/municipality, state), and business activity or commercial sector.

Additionally, operational and financial contact information may be collected, such as institutional email addresses for sales and billing departments, phone numbers of contacts, names of persons responsible in accounts payable and other departments, as well as data necessary for registration in internal systems. Regarding banking information, we request bank name, account number, branch number, or Standardized Bank Key (CLABE).

Finally, graphic materials such as photographs of client assets and facilities may be requested, particularly when it is necessary to verify operational capacity or physical location for contractual or compliance purposes.

3.2 From VMS Energy Inc. Suppliers

Information may be collected from suppliers, including legal, fiscal, commercial, and banking data: business name, date and place of incorporation, full name of legal representative with powers for administrative acts, legal representation, and contractual obligations, as well as names of sole administrator and shareholders. Also requested are RFC, complete tax address, and company’s economic activity.

Regarding banking data, bank name, account number, branch number, 18-digit CLABE, and bank statement cover may be required to verify ownership and match tax data. Contact information is also collected, including institutional email and phone numbers, and if applicable, registration with the Public Registry of Specialized Contractors (REPSE).

Additional information may include prior experience, number of contracts, market seniority, and list of previous clients for technical validation or selection criteria. Positive compliance opinions from the Tax Administration Service and specific tax certificates may also be collected as necessary.

4. Purpose of Processing Personal Data

4.1 Regarding VMS Energy Inc. Clients

Data collected from clients is primarily used to establish formal business relationships, generate quotes, manage administrative files, and formalize service or sales contracts. Specifically, data is used to verify that the client is a legally registered entity with the Tax Administration Service and to validate tax address, business activity, and current tax status through tax certificates and compliance opinions.

Institutional contact data such as emails and phone numbers are used for efficient communication, tracking proposals, and ensuring proper payment processing. Banking information is requested to identify the paying institution and account.

All this information is necessary for proper client integration in internal management systems, creation of purchase or sales orders, electronic invoice generation, and coordination of deliveries or services. It also ensures that client data is complete and updated, allowing a transparent and legally compliant business relationship.

4.2 Regarding VMS Energy Inc. Suppliers

Data from suppliers is used to verify legal existence, commercial background, operational capacity, and authenticity of corporate, fiscal, and banking documentation. It confirms company seniority, prequalifies suppliers based on experience, matches business names with quotations, validates office locations, and identifies authorized personnel for contracts or purchase orders.

Supplier data also ensures compliance with tax, social security, and housing obligations through analysis of tax compliance opinions, INFONAVIT and IMSS certificates, and REPSE registration verification. Banking information validates payments, and contact information facilitates administrative, contractual, logistical, and compliance communications. All collected data supports formalization of service or sales contracts and documentation required for facility access or contracted service execution.

5. Data Sharing

Personal and corporate data collected from clients and suppliers may be shared nationally and internationally only when strictly necessary for the purposes described in this notice and always observing principles of confidentiality, legality, proportionality, and purpose.

Information may be shared with:

  • Relevant fiscal and administrative authorities such as SAT, IMSS, INFONAVIT, STPS, and other government agencies, when legally required or necessary to demonstrate compliance.
  • External auditors, legal, fiscal, or accounting advisors, under confidentiality agreements.
  • Clients or final contractors when necessary to validate supplier or client identity and compliance.
  • Subsidiaries, affiliates, or group entities sharing administrative, accounting, operational, or compliance processes.
  • Banking institutions for account validation, payment processing, or reconciliation.
  • Technology, administrative, or document management service providers with access necessary for storage, backup, database management, invoicing platforms, or other internal system support.

All data transfers comply with this privacy notice, confidentiality agreements, and applicable law. No additional transfers occur without express consent unless legally authorized.

6. Use of Video Surveillance Cameras (V-V)

Since images identifying individuals are personal data, VMS Energy Inc. informs you that its facilities contain real-time recording cameras for purposes including:

  • Controlling entries and exits of workers, collaborators, clients, suppliers, and the public
  • Ensuring security of people, facilities, assets, and information within the premises
  • Enhancing safety measures for civil protection and emergency response

Camera footage is for internal use only, except when legally required, requested by authorities, or necessary to prevent harm.

7. ARCO Rights

Under Mexican law, you may exercise your rights of access, rectification, cancellation, and opposition directly with Human Resources at 7800 w interstate 10 san antonio tx 78230 or reclutamiento@vmsenergyinc.com.

  • I) Access. Consult personal data collected and maintained by VMS Energy Inc. at any time.
  • II) Rectification. Request correction of inaccurate or incomplete data with supporting documentation.
  • III) Cancellation. Request deletion of your data; upon approval, data will be blocked and later removed from VMS Energy Inc. records.
  • IV) Opposition. Object to the processing of your personal data for justified reasons.

8. Changes to the Privacy Policy

Substantial or total changes may be communicated via our website

VMS Energy Inc.

PRIVACY NOTICE ADDRESSED TO WORKERS AND COLLABORATORS OF VMS ENERGY INC.

Your privacy is very important to VMS Energy Inc., and we want to ensure that you are aware of the mechanisms in place to safeguard the integrity, privacy, and protection of your personal data.

1. Scope of this Privacy Notice

This Privacy Notice (the Notice) has been issued in accordance with applicable Mexican laws, in compliance with the Federal Law on Protection of Personal Data Held by Private Parties, its Regulations, the Privacy Notice Guidelines, and the Federal Consumer Protection Law. As the data owner, you may request a digital copy through Human Resources, via recruitment@vmsenergyinc.com.

The Notice describes the types of personal data collected from employees and collaborators, how it is processed, and the parties with whom it may be shared.

It also details measures VMS Energy Inc implements to protect and manage personal data, ensuring confidentiality and security at all times.

2. Data Controller

VMS Energy Inc. is a company organized under Mexican law and is responsible for processing personal data through Human Resources, located at 7800 w interstate 10 san antonio tx 78230.

3. Personal Data

The following personal data may be collected from employees:

  • Identification: full name, CURP, RFC, social security number, birth date and place, marital status, dependents, complete address, phone, personal email, emergency contact and beneficiaries.
  • Academic/professional data: education level, institution, degree, license number, courses, and recommendation letters.
  • Employment history: previous jobs, positions, responsibilities, experience, reasons for leaving, salary history.
  • Fiscal and banking data: tax certificates, payroll bank, account number, CLABE.
  • Medical/health data: blood type, chronic illnesses, physical/degenerative conditions, medical tests required for role.
  • Psychological/profile data: psychometric tests for intelligence, personality, cognitive skills, and performance prediction.
  • Socioeconomic data: housing conditions, dependents, family structure, income, spending habits.
  • Image data: photos and video surveillance images for security and access control.

4. Purpose of Data Processing

Data is collected to integrate employment files, comply with legal, contractual, and administrative obligations, evaluate candidate suitability, ensure social security compliance, implement physical security, conduct medical and psychometric evaluations, assess socioeconomic context, and establish operational/emergency contact mechanisms.

5. Data Sharing

Employee data may be shared nationally or internationally only when necessary to meet the purposes above, always under strict confidentiality and legal compliance. Possible recipients include government agencies, banks, HR service providers, auditors/legal advisors, corporate affiliates, and emergency contacts.

6. Processing Sensitive Data

Sensitive personal data (health, psychological, socioeconomic) will only be processed for necessary purposes such as evaluating candidate suitability, verifying physical and mental fitness, complying with legal obligations, designing risk prevention, and administering benefits. Sharing occurs only with authorized medical institutions, insurers, or legally designated contacts under strict confidentiality.

7. Video Surveillance (V-V)

Cameras record in real time for access control, security, and civil protection. Footage is for internal use, except as required by law or authorities, or to prevent harm.

8. ARCO Rights

Employees may exercise their rights of access, rectification, cancellation, and opposition via Human Resources or email recruitment@vmsenergyinc.com.

9. Changes to the Privacy Policy

Substantial or total changes will be communicated through https://vmsenergyinc.com/privacy-policy/.

I acknowledge that I have read and understood the Privacy Notice provided by VMS Energy Inc. and give my express, informed, and unequivocal consent for the processing of my personal and sensitive data for the purposes described, including transfer to authorized third parties.

Date: ___ of __________________, 20___
Employee Name: __________________________________________
Signature: _____________________________________________